Our AutoText entry's name is FTS, so type FTS and press.
To enter an AutoText entry, type the name and press. Figure C Insert a Quick Parts entry by (partially) typing its name. When you see the screen tip with the beginning of the entry's text ( Figure C), press Enter. Or start typing the entry's name (this is why unique names are helpful). Click the appropriate thumbnail in the gallery to insert that entry's content.When inserting a Quick Parts entry, position the cursor where you want the text in the email message and then do the following: Once you have an entry, you can quickly insert that reusable text in an email message. SEE: Microsoft Office 365 is suffering from the dreaded feature creep Inserting entries Then, make the necessary changes and save it using the same name. To modify an entry, insert it into a message window. Once it's visible, pressing Enter to insert the text will save you a few clicks or keystrokes. When there's no name ambiguity, this feature displays the entry in a screen tip. The first four digits should be unique to avoid problems. Giving your entries meaningful names makes them easier to remember when inserting from the keyboard. Figure B Create two entries.īy default, this feature uses the first few characters in the entry as its name. You've created two new entries, which you can access using the Quick Parts gallery. Again, the text is irrelevant (see Figure B). Enter a single line of text below the message text and create an AutoText entry named FTS.(The text is partially obscured in the message window, but you can see it in Figure B the text is irrelevant-simply enter a few lines of text.) Enter and select the message text and create a Quick Parts entry named Field Trip Message.Use the instructions above to create two entries: Options: Determines how the entry is inserted.If you use templates, you can isolate entries by template. Save In: Use NormalEmail.dotm if you want the content to be available to all Outlook emails.Description: Meaningful comment that describes the entry, but don't bother, as you'll never see it or use it.Category: Use General unless you have a lot of reusable text and need additional grouping.For the most part, you'll use AutoText and Quick Parts. Gallery: Outlook can save entries in specific galleries, which is helpful if you have lots of reusable content.The feature lists these in alphabetical order, which might be important if you have several. Name: A unique identifier for the entry.Using the dialog, you can specify the following attributes: Both routes display the Create New Building Block dialog shown in Figure A. Choose AutoText or Save Selection To Quick Parts Gallery.Click the Insert tab and then click Quick Parts in the Text group.When the message is complete, select it, and do the following: The quickest way to add an entry to either AutoText or Quick Parts is to type it in an email message and add any desired formatting or graphics. On the other hand, if you like your mouse, you can use the interface to quickly reuse content. If you like working from the keyboard, AutoText is a mouse-less option. Quick Parts and AutoText are similar in purpose how you access them is the biggest difference. For instance, you might reference the current date or even use an expression to return a future (or past) date. Using fields, you can even create dynamic content. Quick Parts and AutoText support formatting, such as color and fonts. Entries can comprise text, document properties, fields, tables, graphics, and more. Quick Parts is a gallery of reusable content (that includes AutoText). By now, you can probably repeat it by rote, but you don't have to. Like most users, you may often send the same message text. SEE: Combine Outlook templates with macros to eliminate repetitive tasks There's no downloadable demonstration file for this article.
AUTOTEXT IN OUTLOOK WINDOWS 10
I'm using Outlook 2016 on a Windows 10 64-bit system, but AutoText is a long-standing feature and available in older versions.
AUTOTEXT IN OUTLOOK HOW TO
In this article, I'll show you how to use Quick Parts to reuse common text and graphics to quickly generate messages (and replies). This feature is easy to use and unlike templates, it doesn't require specialized knowledge. But if you don't, you can simulate content-filled templates using Quick Parts. If you're supported by a large organization, you probably have access to templates that contain reusable content. Do you spend too much time in the Sent folder looking for perfect message content to reuse? Stop! Do you keep your best content in a Word document and use cut and paste to compile messages? Stop!
0 kommentar(er)
